Work Remotely, Stay Connected
Develop a new business discipline, manage time well and expand communication skills
By Devrim Aksu
Every corner of the globe is experiencing fundamental changes due to the coronavirus outbreak, and that too is affecting the business world.
Inevitably, most workers have shifted from an office environment to working remotely. This model requires a different level of discipline, time management and communication style in order to adapt. I believe that when adaptation is achieved, it will also have positive effects on personal satisfaction and quality of life.
With these new norms come several advantages and disadvantages. We no longer waste time in traffic, can take rest breaks more freely, are redefining efficiency, and exercising flexibility with our hours, instead of being monitored with a card pass system.
If we look at the disadvantages, we see that the feeling of isolation brought on by working alone and lack of socialisation has made life more difficult.
At this point, leaders have a very important task: they should be alleviating the burden of this new working model by creating opportunities to maintain communication with their employees. Some of my favourite examples of this are virtual lunches and virtual coffee sessions. But for now, it remains the responsibility of the employee to create a suitable workspace, manage their time well, and create those social connections. Here are some tips to help us do this:
If possible, choose a place for your home office where you will not be disturbed by your family.
The first thing in the morning, plan your day and sort the work that needs to be completed. If you want to do this digitally, I recommend using the Microsoft To Do application.
If you have to plan or participate in meetings, keep track of them using your planner or agenda.
Take into account your body clock and tackle the most critical work during the period in the day when you are most productive.
Make it a habit to take short breaks.
Use the Pomodoro technique to manage time and work more efficiently (If you are looking for a good time management tool, download the Focus Keeper application for free). The Pomodoro Technique is a time management method which uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short, 3-5 minute breaks.
When you have completed one 25-minute interval, you have achieved one pomodoro, which allows you to take a 5-minute break. When you make four pomodoro, you can take a 15-30 minute break. The goal is to improve workflow, and to make 6-12 pomodoro per day.
It is very important to incorporate breaks throughout the day. You will see that they eventually become a motivational carrot where you can get things done and then reward yourself by playing with your dog, singing songs, taking a short walk, and having virtual coffee breaks with your team.
Even though what we have to juggle seems difficult, our new normal is now. We have to find a way to work happily and efficiently apart, as if we were together as a team.
Work remotely, stay connected.
Devrim is a Human Resources Director, who is currently juggling her job and family responsibilities from home. You can Devrim onLinkedIn.